Purchasing Manual
Table of Contents
1 Purchasing Department
- Purchasing Department
- Principals and Department Heads
- All District Personnel
3 Purchasing Requirements and Thresholds
4 Purchases Exempt from the Bid/RFP Process
5 Typical Purchases That Require Additional Information or Special Handling Before Processing
- Information Technology Resources
- Office Furniture
- Food
- Food Service Equipment
- *Approval Form for FS Equipment Checklist Required
- Facilities
- Personal Items
- Forms
- Playground Equipment
- *Approval Form for Playground Equipment Required
- Purpose
- Pre-Planning
- Requisition Do's and Don’ts
- Requisition Preparation
- Definition
- Authority for Specifications
- Types of Specification
- Specifications Do's and Dont's
- Preparation and Review of Specifications
8 Sole Source and Emergency Purchasing
- Sole Source Procedures
- Emergency Purchase Procedures
11 Purchases From School’s Internal Funds
12 Contracts
- General
- Types of Contracts
- Origin of Contracts
- Use of District Contracts
- Contracts / Agreements
- Contracts for Professional and Technical Services
- Purpose
- Definition
- Procedures
- Pre-Bid Specification and Bidders Approval Request Form
- Processing Times
- Determination of Non-Responsive
- Determination of Non-Responsible
- Confidentiality
- Purpose
- Authority
- Definitions
- Procedures
- Evaluation Committee Policies and Procedures
- Definition
- Types of Blanket Purchase Orders
- Procedure
- Ordering of Goods and Services
- Approving Blanket Purchase Orders for Payment
- Completing Closing Out
16 Acceptance
- General
- Noncompliance
- Importance of Vendor Performance File
- General
- Authority
- Types of Cooperative Purchasing
- Procedures