Student Assignments and Records
Our Mission Statement : Data Accuracy Insures Success
The department coordinates federal and state mandates, school board policy and district vision in a comprehensive model of customer-friendly service provision.
Our Duties and Responsibilities
The duties and responsibilities currently performed by the Student Assignment and Records Department are extensive:
District Planning
- Develop proposals for new school attendance boundaries
- Develop proposals for revisions to existing school attendance boundaries
- Develop school attendance area maps
- Assist training personnel on mapping
- Liaison with Site Selection Committee
- Identify locales for future school siting
- Receive planning documents from city, county and metropolitan planning organization
- Liaison with state, regional and local planning agencies
- Assist implementation of new mapping program for transportation
- Sell school attendance maps to the public
- Develop or revise School Board Member Districts
- Student Assignment
- Student Reassignment
- State Statute interpretation
- State Board Rule interpretation
- School Board Policy interpretation
- School Board Policy development and revision (as relates to MIS/planning/student assignment)
Manage all student records -- (past & present):
- State liaison for local records management.
- Maintain and manage records archive at four sites throughout the district
- Retrieve archived records in response to requests for transcripts, social security, etc.
- Manage authorized destruction of confidential and other records
- Process (copying, mailing) student record requests from other school districts
- Process (copying, mailing) student record requests from higher education agencies
- Conversion of existing records into optical disk storage
- Process individual walk-in requests for transcripts / educational
- Process agency requests for directory information
- Process Military recruitment requests for directory information
- Process individual requests for directory information
- Process records in accordance with subpoena duces tecum for court proceedings
- Testify to the authenticity of records produced in accordance with subpoena duces tecum
- Management and storage for district financial records
- Management and archive for district personnel records
District Mailroom operation & management
- Metered postage
- Information on bulk mailing only
- Receipt and distribute all delivery services (UPS, FedEx etc.)
- Collection and distribution of all courier mail
DOE Forms Control liaison
- Maintain district forms
- Manage numbering system for forms revisions / new forms
- New Forms Development and/or design
- Chairperson, Instructional Calendar Committee
