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Student Assignments and Records

Mr. Duda

Our Mission Statement : Data Accuracy Insures Success

The department coordinates federal and state mandates, school board policy and district vision in a comprehensive model of customer-friendly service provision.

Our Duties and Responsibilities

The duties and responsibilities currently performed by the Student Assignment and Records Department are extensive:

District Planning

  • Develop proposals for new school attendance boundaries
  • Develop proposals for revisions to existing school attendance boundaries
  • Develop school attendance area maps
  • Assist training personnel on mapping
  • Liaison with Site Selection Committee
  • Identify locales for future school siting
  • Receive planning documents from city, county and metropolitan planning organization
  • Liaison with state, regional and local planning agencies
  • Assist implementation of new mapping program for transportation
  • Sell school attendance maps to the public
  • Develop or revise School Board Member Districts
  • Student Assignment
  • Student Reassignment
  • State Statute interpretation
  • State Board Rule interpretation
  • School Board Policy interpretation
  • School Board Policy development and revision (as relates to MIS/planning/student assignment)

Manage all student records -- (past & present):

  • State liaison for local records management.
  • Maintain and manage records archive at four sites throughout the district
  • Retrieve archived records in response to requests for transcripts, social security, etc.
  • Manage authorized destruction of confidential and other records
  • Process (copying, mailing) student record requests from other school districts
  • Process (copying, mailing) student record requests from higher education agencies
  • Conversion of existing records into optical disk storage
  • Process individual walk-in requests for transcripts / educational
  • Process agency requests for directory information
  • Process Military recruitment requests for directory information
  • Process individual requests for directory information
  • Process records in accordance with subpoena duces tecum for court proceedings
  • Testify to the authenticity of records produced in accordance with subpoena duces tecum
  • Management and storage for district financial records
  • Management and archive for district personnel records

District Mailroom operation & management

  • Metered postage
  • Information on bulk mailing only
  • Receipt and distribute all delivery services (UPS, FedEx etc.)
  • Collection and distribution of all courier mail

DOE Forms Control liaison

  • Maintain district forms
  • Manage numbering system for forms revisions / new forms
  • New Forms Development and/or design
  • Chairperson, Instructional Calendar Committee

506 SE 3rd Avenue
Ocala, FL 34471
Voice 352-671-7747
FRS 800-955-8770
TTY 800-955-8771

Marion County Public Schools - An Equal Opportunity School District
© 2005 - 2015 by Marion County Public Schools